Privacy Policy
Aligned with the North American University Policy Manual (2025–2026). Last updated: April 2026
Camps.na.edu (“we,” “our,” “us”) is an online platform operated by North American University (NAU) to support registration, communication, and administrative services for university-affiliated camps and educational programs. This Privacy Policy reflects the standards, responsibilities, and compliance expectations outlined in the North American University Policy Manual, including policies on confidentiality, information security, FERPA, nondiscrimination, and technology use.
1. Who We Are
Website: https://camps.na.edu Organization: North American University Address: 11929 W Airport Blvd, Stafford, TX 77477 Phone: 832-230-5158 Email: ie@na.edu
Camps.na.edu operates under the governance, compliance, and administrative oversight structures described in the NAU Policy Manual, including the Office of Institutional Effectiveness & Planning, the Information Technology Office, and the Registrar’s Office (FERPA compliance).
2. What Personal Data We Collect and Why
We collect personal data to operate our camp programs, fulfill administrative responsibilities, comply with university policies, and meet legal and accreditation requirements.
2.1 Information You Provide
- Participant and parent/guardian information
- Student details (age, grade, school, camp selections)
- Emergency contacts and optional health/safety information
- Billing and payment information
Account preferences and communication settings
These data support registration, safety, communication, and compliance with NAU’s Confidentiality Policy (HRO.400.06) and FERPA Policy (REG.1300.01).
2.2 Sensitive Information
If a camp requires health-related information (e.g., allergies), we collect it only with explicit consent and use it solely for participant safety, consistent with NAU’s student safety and wellness standards.
2.3 Automatically Collected Technical Data
• IP address
• Browser and device information
• Cookies
• Usage and analytics data (if enabled)
These support site security and performance, consistent with NAU’s Information Security Policy (ITO.900.03) and Appropriate Use of Technology Resources Policy (ITO.900.01).
Legal Basis for Collection
• User consent
• Contractual necessity
• Legitimate university interests
• Legal obligations
3. Media Uploads
If users upload files (e.g., documents for verification), they may be publicly accessible unless otherwise restricted. Users should avoid uploading files containing sensitive metadata.
4. Contact Forms
When you submit a contact form:
• We collect the information you provide.
• Submissions are retained for up to 12 months.
• We do not use contact form data for marketing without explicit consent.
5. Cookies
Camps.na.edu uses cookies for:
• Login and session management
• User preferences
• Analytics (if enabled)
• Third-party integrations
Users may manage cookies through browser settings.
6. Analytics
If analytics tools (e.g., Google Analytics) are installed:
• We collect anonymized usage data.
• Users may opt out via browser settings or provider tools.
• Provider privacy policies apply.
7. Who We Share Your Data With
We may share data with:
• Payment processors
• Cloud hosting and IT service providers
• University administrative offices
• Email and communication platforms
• Analytics providers (if enabled)
We do not sell personal data.
8. Data Retention
Data Type Retention Period
Contact form entries 12 months
Registration records 7 years
Payment/transaction data 7–10 years
Analytics data 12–24 months
User accounts Until deletion request
9. Your Rights Over Your Data
You may request:
• Access
• Correction
• Deletion
• Restriction
• Export
• Withdrawal of consent
To exercise your rights, contact ie@na.edu.
10. International Data Transfers
Data may be transferred to:
• U.S.-based servers
• Third-party providers outside the EU
We ensure compliance with international data protection standards through contractual and technical safeguards.
11. Contact Information
For privacy concerns or data requests:
Data Protection Contact Email: ie@na.edu; Phone: 832 230 5158; Address: 11929 W Airport Blvd, Stafford, TX 77477
12. How We Protect Your Data
We follow NAU’s Information Security Policy, including:
• Encrypted connections
• Secure payment gateways
• Access controls
• Regular system updates
• Staff training
13. Data Breach Procedures
In accordance with NAU’s internal protocols:
• Breaches are escalated to IT and administrative leadership.
• Affected users are notified when required.
• Incident response procedures are followed.
14. Third-Party Data Sources
We may receive data from:
• Payment processors
• University administrative systems
• Verification services
Data is used only for operational and compliance purposes.
15. Automated Decision Making
Camps.na.edu does not use automated decision-making systems for eligibility, profiling, or credit decisions.
16. Regulatory and Institutional Compliance
Camps.na.edu adheres to:
• FERPA
• NAU Nondiscrimination Policy
• Confidentiality Policy
• Information Security Policy
• Technology Acceptable Use Policies
• Applicable state and federal regulations
